HutanBio Ltd – Privacy Policy

Registered Address: HutanBio Ltd. (UK) St Johns Innovation Centre, Cowley Road, Cambridge, England, CB4 0WS. Company registration number 12440384.

Version 002: HutanBio Ltd may change this policy from time to time by updating this page. You should check back regularly to ensure that you are happy with any changes. This policy was updated on 29th April 2024.

 

Introduction

Your privacy is important to HutanBio Ltd (also known as HutanBio) and this privacy policy sets out how we use and protect any information given to us.

HutanBio is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement. We provide the following service:

The development of modular architecture and associated photosynthesis bioreactor equipment suitable for the production of microalgae biofuel, aviation feedstock, and associated biomass products.

We use the data in the following way:

 

  • Maintaining general business information through office software and secure document-sharing platforms.
  • Maintaining customer relationships through a CRM, marketing software platform, and email system
  • For business transactions.

GDPR and your personal data

In the scope of our operations as a Business-to-Business provider of technology equipment, HutanBio can be classified as ‘Controllers’ of data. We do not process information for others, nor do we profile or manipulate data to generate insights into our customers. We are therefore committed to

  • The pseudonymisation of personal data
  • Fair and transparent control or processing
  • Legitimate interests pursued by controllers in specific contexts

What we collect 

For the purposes of improving our relationship with our customers, we may collect and store information about potential and actual customers. The scope of this information is in our business-to-business relationship. This would only classify as personal data where the individual’s business status is recognised as such in UK and European Law. The following information may be collected:

  • Name and job title.
  • Contact information including email address.
  • Social media username.
  • Demographic information such as postcode, preferences, and interests.
  • Other information relevant to customer surveys and/or offers.
  • Records of any correspondence between you and the HutanBio team.

When we may collect your data

  • When you sign up for a newsletter with us or complete our contact form.
  • When you engage with us on social media.
  • When you contact us by any means with queries, complaints, etc.
  • When you ask one of our team to email you information about a product or service.
  • When you choose to complete any surveys that we send you.When you comment on or review our products and services via our social feeds or websites.

Your data and video conferencing 

From time to time, you might join us on a Zoom call, TEAMs meeting, or webinar. We use third-party software when we do this.

When you register to access an online call or meeting, we will collect basic information, typically this will be your name and email address. We will only use this information to follow up after the call/webinar (e.g., to share a recording).

As a host of these calls/webinars, we may also be provided with a range of additional information which is usually aggregated (so not personal), such as viewing statistics and interest ratings. Whilst we may use this data out of interest, we do not process it for any other purpose.

Use of these services is subject to their own terms and conditions, privacy notices, and cookie notices and you should read these carefully before agreeing to join a call/webinar or install their software on your device:

Zoom link

Microsoft TEAMS link

 

 

 

What we do with the information we gather

The legal basis for our use of processing your Personal Data is that this information is required for one or more of the legitimate business interests described in this policy. This may be to improve our website and direct marketing offerings, to enhance services and determine the effectiveness of promotional campaigns and to simply understand your needs and provide you with a better service.

For example, we may conduct the following activities:

Internal record keeping.

  • We may periodically send promotional emails about new products, special offers, or other information which we think you may find interesting using the email address you have provided.
  • We may use the information to improve our products and services.
  • From time to time, we may also use your information to contact you for market research purposes.
  • We may contact you by email, phone, fax, or mail. We may use the information to customise the website according to your interests.

Consent 

All new clients will be required to provide consent to allow us to keep in contact and process your data.

From time to time, we may also gather data from networking forums, LinkedIn, company websites, and other publicly available sources of information in order to identify and directly communicate with additional people who might be interested in our events, services, and marketing intelligence.

What does legitimate interests mean? 

“Legitimate Interests” means the interests of our company in conducting and managing our business [to enable us to give you the best service/products and the best and most secure experience]. For example, we have an interest in making sure our marketing is relevant for you, so we may process your information to send you marketing that is tailored to your interests. It can also apply to processing that is in your interests as well. For example, we may process your information to protect you against fraud when transacting on our website, and to ensure our websites and systems are secure.

When we process your personal information for our legitimate interests, we make sure to consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. Our legitimate business interests do not automatically override your interests – we will not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

If you have any concerns, you have the right to object to processing that is based on our legitimate interests. For more information on your rights, please see “Your Rights” section below.  For a more detailed insight into Legitimate Interest click here 

 

 

 

Confidentiality

All Communication, by any means or form, between us is confidential although we are happy and actively encourage relevant Non-Disclosure Agreements between you and HutanBio. Where appropriate, and by prior agreement with Clients, we may promote individual companies and projects in marketing communications. These communications will in no way break any confidence in operating methods or confidential information.

Breach Notification 

As required by law, we will inform all contacts at risk, within a 72-hour window of becoming aware of an occurrence of a data breach.

Right to Access 

HutanBio will provide confirmation as to whether or not personal data concerning you are being held or processed by us, where the data is being stored, and for what purpose. Furthermore, we shall provide a copy of the personal data in writing if requested.

Right to be forgotten * 

The right to be forgotten entitles you to obtain from the controller the erasure of any personal data without undue delay and to stop any further distribution of the data.

* Warning – once we delete all your records, we will not be able to monitor your name should you then re-appear via a request for a quote or other information.

 

 

 

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will take reasonable steps to protect your information, we cannot guarantee the security of your information. We will not be liable for any loss of or interception of your information unless this results from our failure to use reasonable steps to keep it secure.

 

 

 

Cookies

A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies and you can usually modify your browser setting to decline cookies if you prefer. This may, however, prevent you from taking full advantage of the website.

Analytics cookies 

We use Google Analytics to collect information on how visitors use our website. This information helps us to generate reports and to help us develop our website. These cookies collect information in an anonymous form, the information collected is the number of visitors to the site, how visitors have arrived at our website and all the pages that are visited. For more information, you can visit Google Policies

Further information on cookies 

If you’d like to learn more about cookies in general and how to manage them, visit aboutcookies.org. If you’d like to opt out of cookies, please go to the Network Advertising Initiative website. Please note that we’re not responsible for the content of external websites.

 

 

 

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

 

 

 

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways. This does not include any data we are obliged to keep for administrative, legal, or security purposes:

Whenever you are asked to fill in a form on the website, look for the options that you can click to indicate how you want to be contacted in the future.

We will never sell, distribute or lease your personal information to third parties.

You may request details of personal information by writing to HutanBio Ltd. (UK) St Johns Innovation Centre, Cowley Road, Cambridge, England, CB4 0WS. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.